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JULY 2018 NEWS

CLUB CHAMPIONSHIP

Congratulations to Dave Taylor for winning the Club Championship with a gross score of 157, on countback from Rob Hamilton, with Dan Hall in 3rd.  In the net competition, Allan Mathura was the winner, with Paul Stevens runner-up and Gary Brown third.  The Seniors section was won by Allan Price, followed by Bob Perry and Chris Nicks.

 

A CHANGE TO OUR HANDICAPPING SOFTWARE

On July 23, we installed a ‘How Did I Do?’ system.  This will enable players to enter their own scores following competitions or other qualifying rounds, and is a system used by many other Clubs.  

We will give you more details of how to access your scores, how to input etc in the next few weeks – in the meantime, we would ask you to continue to put your cards in the box. Over the next couple of months, we will enter a ‘transition phase’ so that you can enter your own scores, so watch out for information on the website and on noticeboards.

 

OTHER COMPETITION RESULTS

Les Cooper won the June 9 Hole Qualifier on countback, scoring 18 points.  2ndwas Dudley Taylor and 3rdMark Worrall with 17 points.

 

The July Anniversary Medal, for which there were 49 entries, was won by Philip Price with a net 64.  The Divisional winners were:

Division 1: 1stRich Grieve  2ndAdrian Yemm 3rdDave Brown

Division 2: 1stPhilip Price  2ndJohn Clements 3rdAllan Price

Division 3: 1stStephen Day 2ndSteve Clayson 3rdMartin Nicholls

 

The July mid-week medal was won by Raymond Foster with David Barrett runner-up.

 

The Seniors Monday Cup has now been completed. Seniors played 283 qualifying rounds between them and the winners were:

Honorary prize for the best score:  Mark Nation

Overall best Seniors’ score:  Ian Dickie Clark

Division 1:  1st Roy Leicester  2nd Bob Wolfson  3rd Andy Claxton

Division 2:  1st Nick Twyning  2nd  Don White     3rd  Eric Chitty

           Division 3:  1st  Derek Yates    2nd  Tom Curtis     3rd  Gerald Kidd

 

Ladies County Competition at Rodway Hill: In the recent county Ladies competition held at Rodway Hill, Jennie Field finished second and Sefton Hooton third in the seniors section.

CLUB MATCHES

The NAPGC Mens Siemens trophy Regional Final match against Rose Hill was a close contest, but Rodway lost by 4 pts.

In the NAPGC Seniors Mitchell Thompson Trophy, we beat Warmley Woods by one point and will now play Rose Hill in the Regional Final.

Congratulations to those who represented the club at the County Invitation Plate on 10thJuly, finishing 11thand recording our best result in years! The team was Eric Chitty, Steve Yemm, Paul Stevens and Sefton Hooton.

THE CLUB CONSTITUTION

Following the decision at the AGM to wind up the Company, the Committee are now working on what the future organisation of the Club should look like. 

The draft constitution and disciplinary procedures are printed below the list of Committee members that follows.  The Committee welcome any comments on the proposals - especially responses to the questions in red, which are issues that the Committee has yet to resolve.  You can comment by e-mail to the Club Secretary, Bob Wolfson (This email address is being protected from spambots. You need JavaScript enabled to view it.) or in writing to him at the Club. You can also attend the opening part of the next Committee on Thursday, September 6th at 6.30pm at the clubhouse when the Committee will hear any comments on these issues.

 

COMMITTEE MEMBERSHIP

 

The Committee is elected at the Annual General Meeting each March, following nominations that are invited from January onwards.  The Mens’ Club Captain chairs the Committee during his year of office.

Mens’ Captain Leo Lucas This email address is being protected from spambots. You need JavaScript enabled to view it.
Mens’ Vice-Captain  Paul Stevens This email address is being protected from spambots. You need JavaScript enabled to view it.
Ladies’ Captain Carol Lane This email address is being protected from spambots. You need JavaScript enabled to view it.
Seniors’ Captain John Lewis This email address is being protected from spambots. You need JavaScript enabled to view it.
Membership Secretary Sean Bailey  This email address is being protected from spambots. You need JavaScript enabled to view it.
Club Secretary Bob Wolfson This email address is being protected from spambots. You need JavaScript enabled to view it.
Treasurer Hanif Bhula This email address is being protected from spambots. You need JavaScript enabled to view it.
Handicap & Competitions Secretary Steve Yemm This email address is being protected from spambots. You need JavaScript enabled to view it.
Committee members Eric Chitty This email address is being protected from spambots. You need JavaScript enabled to view it.
  Richard Grieve This email address is being protected from spambots. You need JavaScript enabled to view it.
 
  Sefton Hooton This email address is being protected from spambots. You need JavaScript enabled to view it.

Feel free to contact any member of the Committee, using the e-mail links above

 

RODWAY HILL GOLF CLUB CONSTITUTION AND BYLAWS 2018

 

1. Name

1.1 The name of the Club shall be the Rodway Hill Golf Club, hereafter referred to as ‘the Club’.

1.2 The Club shall affiliate to English Golf, Gloucestershire Golf Union and Gloucestershire Ladies Golf Association and any successor organisations, together with other appropriate organisations as determined by the Committee.

 

2. Objectives

2.1 The Club shall hold the following as its objectives and shall strive to fulfil these aims andobjectives at all times:

• To promote the game of golf for the benefit of members and the local community;

• To promote and abide by the Rules of Golf as they are fixed from time to time by

The R&A;

• To provide access to golf for players of all standards in a friendly and welcoming

atmosphere that does not discriminate on the grounds of gender, age, race, religion

or belief, sexual orientation or disability;

• To arrange handicaps, competitions and matches for members;

• To liaise with the owners of Rodway Hill Golf Course on matters of mutual interest

to ensure that the views of the members are taken into account in course

improvements and developments.

 

3. Membership

3.1 The membership of the Club shall consist of the following classes of membership: Men, Seniors, Ladies and Juniors.

3.2 There shall be no Life Members of the Club, but the Committee shall have the right to offer reduced or free membership to individuals on an annual basis. The Life Memberships of the predecessor Club shall however be honoured.

Should there be new Life Members, and if so on what criteria should they be chosen? And/or should there be free membership for Club Captain/s, perhaps offset by reducing the size of the gift with which they are presented?

3.3 All members shall pay an annual subscription to join the Club; the membership fee for each category of membership shall be decided by the Management Committee.

3.4 All members joining the Club shall be deemed to accept the terms of this Constitution and any Bylaws from time to time adopted by the Club in particular including the requirement to conduct themselves in accordance with any conduct rules, equity policy and disciplinary procedures.

3.5 Membership is open to all and no application shall be refused on grounds of gender, gender reassignment, age, race, religion or belief, sexual orientation, marriage and civil partnership, pregnancy and maternity or disability.

3.6 Annual subscriptions shall be due on 1 March annually and must be paid by that date. In the event that any member’s annual subscription has not been paid by that date then renewal shall be subject to a surcharge determined by the Committee at regular intervals OR membership shall be automatically terminated. Termination shall be intimated to the member in writing by the Membership Secretary. No Member shall be entitled to enter any competition nor represent the Club in matches or otherwise prior to payment of the annual subscription or instalment of any moneys due to the Club.

Subscriptions – should we move the subscription year to March rather than January? Should we impose a surcharge (£5 per month was suggested) for late renewers?

3.7 The benefits of Membership may be reviewed by the General Committee but are expected to normally include:

  • individual affiliation to the English Golf Union, Gloucestershire Golf Union or Gloucestershire Ladies Golf Association and the National Association of Public Golf Courses.
  • a County Card which enables members to play at other courses, not just in Gloucestershire, for reduced green fees.
  • official handicaps and entry to club competitions.
  • an annual presentation evening and an Annual General Meeting, at which a drink and refreshments are provided to those who attend from the subscription income.
  • an annual calendar of events and competitions
  • entitlement to play for Club teams and otherwise represent the Club

3.8 If the conduct of any member, either in or out of the clubhouse, on the course, or elsewhere is such that it appears to the Committee to impair the character or good standing of the club, or if any member wilfully disobeys any order of the Committee communicated to such member or is in breach of any rule or by-law of the club, the Committee shall make a formal complaint to the Disciplinary and Conduct committee who shall consider the complaint in terms of the disciplinary procedure of the club, appended to this constitution.

 

4. Management of the Club

4.1 There shall be a General Committee responsible for the overall management of the Club and shall have the power to make Bylaws.

4.2 The General Committee shall hold meetings from time to time as may be required for the despatch of all competent business. A meeting of the General Committee shall be called by the Captain at any time, and the Secretary shall be bound to call such on a written requisition addressed to him by any five members of the General Committee.

4.3 There shall also be the following sub-committees of the Club: Ladies; Seniors; Competitions and handicap; Disciplinary and Conduct Committee

4.4 The remit for each sub-committee shall be set by the General Committee, and no subcommittee shall maintain separate funds.

Should the Ladies and Seniors Sections be allowed to hold their own bank accounts, especially for the administration of away days and other events?

 

5. Composition and Responsibilities of the General Committee

5.1 The General Committee shall consist of the following office-bearers: Captain; Vice Captain; Treasurer; Secretary; Membership Secretary; Chair of the Ladies Sub- Committee; Chair of the Seniors Sub-Committee. In particular circumstances, and with the approval of the General Committee, one person may hold two of the above offices.

5.2 The General Committee should include up to a further five Committee members.

5.3 The General Committee should, whenever possible, include a minimum of 25% of either gender.

Should we write into the Constitution that there should be a certain percentage of each gender on the Committee?

5.4 The Captain and Vice-Captain will be elected at the Club AGM to serve for one year and will not be eligible for re-election in relation to their respective post for at least one year. The Vice-Captain shall succeed the Captain as Captain subject to proper nomination and the approval by simple majority of members present and voting at the Annual General Meeting.

5.5 The other office-bearers and General Committee members shall be elected at the AGM if there are more candidates than places.

5.6 In the event of insufficient Members standing for the positions of officers and/or Committee members, or of vacancies arising between AGMs, the General Committee shall have the power to coopt members to fill the vacancy/ies.

5.7 Any officer or General Committee member who fails to attend three successive meetings without sending formal apologies and explanation for their absence shall be considered to have relinquished their position.

5.8 The General Committee, chaired by the Captain, shall:

• establish club policies and oversee the administration of those policies

• oversee the financial management of the club including setting annual subscriptions and level of audit requirement.

• be responsible for the creation and enforcement of bylaws of the Club

• be responsible for ensuring the Club and its office-bearers have in place adequate

and relevant insurance cover at all times.

• review and approve recommendations made by the club’s appointed sub

committees

5.9 The members of the General Committee shall also be trustees of the Club and shall hold any property of the Club in their name and shall be entitled to be sued or sue as trustees of the Club. They shall be protected by indemnity insurance and will, if necessary, be indemnified by the Club where acting in good faith in their capacity as trustees of the Club.

5.10 Election to any position on the General Committee cannot be limited by or discriminated on the ground of gender, gender reassignment, age, race, religion or belief, sexual orientation, marriage or civil partnership, pregnancy or maternity or disability

 

6. Extraordinary General Meetings

6.1 An Extraordinary General Meeting may be called by the General Committee or by 30 Members of the Club. Any such request must be submitted to the Secretary by written motion, setting out the rationale and basis for the General Meeting being called.

Should this be a number of members or a percentage of the membership?

6.2 No business shall be transacted at a General Meeting other than that of which notice has been given in the motion calling that special general meeting.

6.3 At least 28 calendar days' notice of a general meeting must be given to the full Club membership. Notice to members shall be deemed to have been served by posting notice of the meeting at the Clubhouse and on the Club section of the website.

6.4 All members of the Club may vote at Extraordinary General Meetings

6.5 Quorum of any Extraordinary General Meeting shall be 10% of the Club members. In the event that there are insufficient numbers of members to form a quorum, the Committee shall have the power to call a further General Meeting at which twenty members present shall form a quorum.

6.6 Any decisions other than amending the constitution shall be reached by a simple majority of the members present and who possess the right to vote.

 

7. The Annual General Meeting

7.1 The Annual General Meeting shall be held once per calendar year and may be attended only by members, and shall have as its main business:

• The presentation of the General Committee Report for the past year.

• The election of office-bearers and General Committee members

• Approval of the minutes of the last Annual General Meeting and any other General

   Meetings held during that year

• Approval of the accounts for the last financial year and appointment of any auditors

• Consider and approve any changes to the Constitution

• Deal with any other relevant business.

7.2 An agenda giving notice of the Annual General Meeting must be circulated/posted along with a copy of the (audited) accounts, details of candidates for posts (and voting slips to allClub members at least 14 calendar days in advance).

Should the agenda of the AGM, and the list of who is standing for officer or Committee positions, be sent out by e-mail or post to each member, or simply be posted in the Clubhouse and on the website? And should those not able to attend the meeting be entitled to vote by proxy?

7.3 The quorum for any Annual General Meeting shall be 30 Club members.

7.4 Voting on any matters other than a change to the constitution shall be by simple majority of Club members present and voting.

7.4.1 Nominations for office-bearers must be posted at least 21 calendar days in

advance of the Annual General Meeting, and remain on the notice boards for at

least one week.

7.4.2 Each nomination shall require one proposer who shall be a voting member of

the Club.

7.4.3 Elections shall be conducted on a simple majority of Club members present and voting

7.4.4 In the event of there being no nomination for a post within the stipulated time

then nominations may be accepted at the Annual General Meeting.

7.4.5 All Club members shall have the right to vote by post or e-mail if they are unable to be present in person.

7.4.6 Any member exercising his right under this clause 7.4.7 shall do so by letter or email addressed to the Secretary, stating the member's postal address and

membership number and stating clearly his vote in respect of the nominations

and motions set out in the Notice calling the General Meeting or Annual General

Meeting, to reach the Secretary not later than 24 hours before the date of the

General Meeting or Annual General Meeting in question.

7.4.7 The completed voting slips, letters and e-mails shall be returned to the Office by the end of business on the day before the General Meeting in a sealed envelope

clearly marked ‘votes’. These votes will be counted along with those cast at the

General Meeting.

7.4.8 In calculating a quorum of an Annual General Meeting, no count can be taken of those Members who have exercised their voting right by post.

 

8. Finance

8.1 The financial year shall run from January 1 to December 31.

8.2 The Treasurer shall be responsible for securing the preparation of Annual Accounts of the Club and laying these before the Annual General Meeting.

8.3 The accounts shall be certified by the Club's independent Auditor as approved at the Annual General Meeting.

Should we change our financial year from being the calendar year to being the financial year?

Should our accounts be audited or otherwise checked?

8.4 All cheques or BACS transfers drawn against the Club's funds shall be signed by the Treasurer and one other office-bearer.

Is this a reasonable expectation? How many signatories should there be for any payments by cheque or BACS?

8.5 All members of the Club shall be jointly liable for the financial liabilities of the Club.

 

9. Dissolution or Winding Up of the Club

9.1 The Club is non-profit-making and all profits and surpluses will be used to maintain and or improve the Club facilities or to carry out the objectives of the Club.

9.2 No profit or surplus shall be distributed other than to another non-profit making body on a winding up or dissolution of the Club.

9.3 If upon winding up or dissolution of the Club there remains after the satisfaction of all debts and liabilities any property whatsoever this shall be transferred either to any association to which the Club is affiliated or, to some other organisation or organisations having objects similar to the Club. This organisation shall be determined by the members of the Club by resolution passed at a General Meeting.

 

10. The Constitution.

10.1 The Constitution shall only be altered by consent of two thirds of voting members present at a General Meeting.

10.2 The Constitution shall be binding on the Club office-bearers and members.

 

11. Complaints

11.1 All complaints relating to conduct on the course or in relation to golf must be made in writing to the Club Secretary and signed by the persons complaining; and none shall be attended to unless this rule is complied with. The Secretary shall submit all such complaints to the General Committee, who shall take the matter into their consideration, and they shall have the power to give such deliverance or order thereon as they consider necessary.

11.2 Any concerns relating to safeguarding issues should be reported to the Designated Safeguarding Officer in accordance with the Club’s Safeguarding Policy.

This constitution has been approved in accordance with 10.1 above, and accepted as theconstitution for the Rodway Hill Golf Club, signed:

 

RODWAY HILL GOLF CLUB DRAFT DISCIPLINARY PROCEDURE

 

1. Overview

1.1 These Procedures deal with hearings in respect of breaches of any Club Rules,

Bye Laws or Code of Conduct, any issue arising from 3.8 of the Club constitution,

and any complaint about a member.

1.2 Disciplinary action may be informal or formal. Informal disciplinary action

will involve discussing the problem with the member and/or the complainer through

the Club Secretary/Captain with a view to resolving the issue. Formal disciplinary

action will be taken in accordance with these Procedures.

 

2. Membership and Powers of Committees

2.1 The Club shall establish a Disciplinary Committee which shall have the power to

act in the name of the Club and determine disciplinary proceedings coming before it.

The membership of any Disciplinary Committee will be determined by the Club

Committee and will have not fewer than 3 members, drawn for the Club Committee.

2.2 The Club will establish an Appeals Committee of not fewer than 3 members to

consider any appeal. None of these members shall be members of the Disciplinary

Committee

2.3 Any person who sits on either the Disciplinary Committee and Appeal Committee

shall be unbiased and have no personal interest in or involvement with the case; be

familiar with these procedures; act within their powers under these procedures and

fairly, reasonably and proportionately at all times; have consideration and respect

for all parties and apply the standard of proof as the balance of probabilities.

2.4 The Appeals Committee will have the full powers and authorities of the

Disciplinary Committee including the power to increase, decrease or accept any suchpenalties already imposed and/or impose any such new penalties as outlined in

these Procedures.

2.5 Both Committees shall take decisions, including decisions as to guilt and

appropriate sanctions, on the basis of a simple majority of Committee members with

the Chair holding a casting vote if no majority is reached.

2.6 The Disciplinary Committee and the Appeals Committee shall have the power to

abridge or extend any time limits set out in these Procedures, if in their reasonable

discretion, it is considered appropriate in the circumstances.

 

3. Initial Complaint Handling

3.1 Any complaints about a Member should be made in writing by the

complainer and sent to the Club Secretary or Captain and be signed and dated.

3.2 Any complaint must be lodged within 7 days of the alleged incident or grounds for the complaint arising, and must specify the details of the alleged incident or grounds for complaint. The Club Secretary shall forward a copy of the complaint to the member in question and request a written response within 7 days undertake any

further investigation he/she sees fit, and determine with the Captain whether an

attempt to resolve the matter informally should be made. If and/or when it is

determined that the matter should be resolved formally, the Club Secretary shall

forward the complaint, written response and any other relevant material, if

applicable, to the Disciplinary Committee for consideration as set out below.

 

4. Disciplinary Hearing

4.1 Any person that is subject to a disciplinary hearing shall be supplied with a copy of the original complaint and any additional material provided to the Disciplinary

Committee, including notice of any witnesses to be called or their evidence;

4.2 Each Member being called before the Disciplinary Committee shall have the right

to be advised of the nature of the charge or complaint and the potential penalties that may apply; to be present in person at any hearing and to be advised 14 days in

advance of the date, time and place of such hearing; to state his case, call relevant

witnesses and provide evidence at this hearing (names of any witnesses being

proposed by the Member should be intimated 5 days before any hearing to the Chair

of the Disciplinary Committee)

4.3 If the Member is unable to attend at the meeting, he should notify the Chair

of the Disciplinary Committee.

4.4 If the Member elects not to attend at the meeting without good reason, the

disciplinary hearing may proceed in his/her absence.

4.4 Unless the Disciplinary Committee otherwise directs the procedure will be as

follows:

  • the Disciplinary Committee will explain the process and advise of the rights of appeal;
  • the terms of the Complaint will be considered followed by the written or oral response, if any, provided by the Member, including representation on penalty;
  • any further evidence will be heard;
  • any other witnesses to be called will then be heard (or in the situation where the witness is unable to attend, then their signed written statement will be read out);
  • any witnesses are to be excluded from the hearing until required to give their evidence and must retire immediately after giving their evidence and answering any questions from the Disciplinary Committee;
  • questioning of the parties or any witnesses may only be directed by the Disciplinary Committee or as otherwise permitted by the Disciplinary Committee at its discretion, acting fairly and reasonably.
  • the Member will then be given the opportunity to make final submissions - including submissions on sanctions in the event that the complaint is upheld; and notification of the decision, including as to any sanctions, with appropriate reasons shall be issued by the Club Secretary, in writing, to the parties within 14 days of the hearing.

5. Appeal Hearing

5.1 An appeal shall be lodged when a Notice of Appeal is received by the Club Secretary. The Notice of Appeal shall be in writing, signed by the Appellant Member and shall specify the decision appealed against; and the specific grounds of the appeal (including in relation to sanctions). An appeal must be lodged within 14 days of the decision being notified in writing to the Member.

5.2 On receipt of an appeal, Club Secretary will automatically forward all documentation to the members of the Appeals Committee.

5.3 The Chair of the Appeals Committee shall, in liaison with the Appeals Committee and the Appellant, set a time, date, and place for the hearing of the appeal and advise the Appellant of the rules within this Procedure which govern the hearing and process.

5.4 The Appeals Committee may, in its discretion, rehear the whole or any part of the

evidence given before the Disciplinary Committee as it considers appropriate.

5.5 The Appeals Committee shall be entitled to hear and receive such further evidence on appeal as it deems competent and fair.

5.6 Any further evidence to be heard, shall be made available to the Appellant member 7 days prior to the appeal hearing. Parties shall have the right to respond in writing to any further evidence to be presented.

5.7 Where evidence is given before the Appeals Committee, there shall only be cross examination or questioning of witnesses by the Appeals Committee.

5.8 Written notification of the decision of the Appeals Committee will be issued to the

Appellant member within 7 days stating full reasons for the decision.

5.9 The decision of the Appeals Committee is final and binding.

6 Penalties

6.1 No penalty shall be imposed on any person or body in disciplinary proceedings unless the alleged misconduct against the person or body is proved on the balance of probabilities and that penalty is fair, reasonable and proportionate in the opinion of the Disciplinary or Appeals Committees.

6.2 If a complaint is proved against a Member, the Disciplinary Committee and Appeals Committee shall have the power to impose the following penalties:

• reprimand/warning;

• suspension from Club membership for a specified period of time (including

competition);

• suspension from specified Club activities for a period of time or permanently;

• expulsion from Club membership on a permanent basis;

• forfeiture of any competition and/or other points as specified;

• a combination of any of the above.

6.3 When a penalty is imposed consideration will be given to the following:

• consistency and uniformity in the level of penalty imposed;

• whether the penalty is reasonable and proportionate in all the circumstances; and

• that where possible periods of suspension be imposed by reference to specific dates rather than playing days e.g. 1 April to 1 June.

6.4 Any penalties imposed by the Disciplinary Committee shall be suspended, on any Notice of Appeal being received in accordance with this Policy until the outcome of the Appeal Hearing

 

7 General provisions

7.1 The hearing of proceedings by the Disciplinary Committee or the Appeals Committee shall be recorded by the taking of minutes by the Club Secretary or another nominated and appropriate person.

7.2 The record of the proceedings and all papers associated with the proceedings shall be held by the Club Secretary (or his/her nominee) in a secure and appropriate manner.

7.3 Copies of the record shall be made available to any person affected by the decision of the Disciplinary Committee or Appeals Committee.

7.4 Any notices or correspondence to be sent to any Member or person under these

procedures shall be sent by first-class post or, if appropriate, secure electronic mail, to the last known address of that Member or person.


Offers

 

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WINTER TWILIGHT OFFER
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from 12 noon £10.00 per person

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Rodway Hill Golf Course,
Newent Road,
Highnam,
Gloucestershire,
GL2 8DR

01452 384222